What is Organizing?
Organising fundamentally refers to a process that combines resources with human labour to create a cohesive whole that can be used to accomplish specific goals.
The management task of organising comes after planning. It is a process that involves the coordination and fusion of human, material, and financial resources. To achieve outcomes, it’s crucial to use all three resources.
To achieve organisational goals and objectives, organising is the process of defining necessary activities, dividing them into jobs, allocating jobs to various position holders, and building a network of links among them.
Hence, organising is the process of:
- Identifying and grouping the work that needs to be done.
- Outlining and establishing authority and accountability for each employment position.
- Building connections between diverse employment positions.
- Establishing specific guidelines and norms for how people and groups work inside an organisation.
- Providing a structure for measurement, assessment, and control.
By organising, a manager can establish a conducive climate for teamwork, put an end to interpersonal conflicts over tasks or responsibility allocation, and bring order out of chaos.
Principles of Organizing
- Unity of Objectives
- Authority and Responsibility
- Delegation of Authority
- Unity of Command
- Scalar Chain
- Span of Control
Importance of Organizing
- Organisation is important because it makes administration and business operations easier. Production rises, work overload is checked, waste is avoided, duplication of effort is limited, and effective delegation is made possible by properly grouping work and people.
- The organisation encourages expansion and variety of activities by establishing a distinct division of labour.
- It aids in creating a suitable organisational structure and allows for the assessment of the degree and kind of decentralisation.
- Organizing ensures the best possible use of both human and technological resources. The most effective use of resources is made possible by the right job assignment, which also prevents work from overlapping. Reducing confusion and effort and resource waste through the avoidance of duplication of effort.
- Additionally, it promotes innovation and improves communication between different levels of management, which results in the unification of all efforts.
- A systematic division of work among the workforce results from organizing. Due to the particular personnel completing a particular job on a regular basis, this lessens the workload and increases production.
- The creation of working relationships defines reporting relationships and establishes channels of communication. This clears up any ambiguity in the transmission of knowledge and instructions. It aids in establishing a hierarchical structure, making it possible to fixate responsibility and specify the level of power that each individual will be able to exercise.
Process of Organizing
- Identification of activities: The first step is to identify all the tasks that must be completed in a concern. For instance, setting up accounts, making sales, maintaining records, monitoring quality, managing inventories, etc. All of these tasks must be organised into groups and classes.
- Departmentally organizing the activities: In this step, the manager strives to arrange and integrate related and similar activities into units or departments. Departmentation is the process of breaking up an organisation into separate sections and departments.
- Classifying the authority: After the departments are established, the management likes to categorise the managers’ authority and its scope. Hierarchy refers to the process of assigning administrative roles a rank. Top management is involved in policy formulation, middle management is involved in departmental supervision, and lower-level management is involved in foreman supervision.
- Co-ordination between authority and responsibility: Relationships are made between diverse groups to allow for easy communication and the accomplishment of the organisational aim. Each person is made aware of his or her authority, and they are aware of who they must follow, who holds them responsible, and to whom they must answer. All staff are informed of the organisational structure, which is clearly sketched.
In order to achieve goals, organising is the systematic process of structuring, integrating, and coordinating task goals, actions, and resources.
The organising function leads to the creation of an organisational structure which includes the designing of roles to be filled by suitably skilled people and defining the interrelationship between these roles so that ambiguity in the performance of duties can be eliminated. The aim of organizing is to enable people to work together for a common purpose.